SCI Treasure Valley Chapter– Auction Program Rules and Regulations

SCI Treasure Valley Chapter is a Section 501(c)(4), non-profit membership organization. Our members are conservationists who hunt. Our mission is conservation of wildlife, education of the public, and advocacy for hunting and hunter's rights. SCI Treasure Valley Chapter appreciates the support of its donors and members in helping to further its programs and goals. Auction revenue funds a great portion of SCI Treasure Chapter's operating budget. The majority of the dollars raised goes to support SCI Treasure Valley Chapter's conservation and education programs and for protection of the hunter. The term “auction” refers to silent auction, live auction and raffle. A person registered and bidding through the official SCI Treasure Valley Chapter’s online auction will be considered to be registered and present for the auction.

Items donated to SCI Treasure Valley Chapter and amounts paid to SCI Treasure Valley Chapter as part of the auction do not qualify as charitable deductions. SCI Treasure Valley Chapter is not a qualified charitable organization. No portion of any SCI Treasure Valley Chapter auction purchase is eligible for a tax deduction. All auction items are donated to SCI Treasure Valley Chapter (not SCI Foundation) by SCI Treasure Valley Chapter exhibitors unless otherwise noted. Charitable deductions should be referred to in IRS Publication 1391, Deductibility of Payments Made to Charities Conducting Fund Raising Events and consult your tax advisor.

These Auction Program and Online Bidding Rules and Regulations apply to auctions and raffles conducted for the benefit of SCI Treasure Valley Chapter. SCI Treasure Valley Chapter will restrict or refuse access to corporations, companies, members or individuals, to SCI Treasure Valley Chapter banquet goods or services (i.e. booth space(s) at future banquets, banquet registration(s), access to auction purchases, etc.), if those corporations, companies, members or individuals have an outstanding balance due or past due to SCI Treasure Valley Chapter for any reason. For the purposes of this policy, balances due would include, but are not limited to, balances due from advertising agreements, prior exhibit agreements (booth rentals), and all prior auction purchases and commitments to the foundation. Other reasons for restricted access may apply, at SCI Treasure Valley Chapter’s sole discretion.


AUCTION BIDDING PROCEDURES AND CONDITIONS OF SALE

1. You or your representative (designated individual must have written, notarized authorization by you stating maximum bidding price for each of the items of interest) must be registered and present, or be registered and participating on-line with onlinehuntingauctions.com, during the auction to be eligible to bid. A person who bids on behalf of another person or group will be ultimately held responsible for payment in its entirety. SCI Treasure Valley Chapter shall have the right to prohibit individuals who have an outstanding balance due or past due to SCI Treasure Valley Chapter for any reason from participation in auctions.

2. All items auctioned are sold “as is.” SCI Treasure Valley Chapter assumes no responsibility for the validity of the descriptions, authenticity, or condition of any item donated for auction. SCI Treasure Valley Chapter makes no warranty or guarantee, express or implied regarding any property or service sold at auction including, but not limited to, any warranty of fitness for a particular purpose or merchantability. Values listed are as stated by donors and are not warranted by SCI Treasure Valley Chapter for tax or any other purpose.

3. All items auctioned (whether goods or services) have been acquired or obtained by SCI Treasure Valley Chapter from third parties. The purchaser acknowledges that the items have not been inspected by SCI Treasure Valley Chapter and that the purchaser is advised, in the case of firearms, knives, bows, bullets or other hunting equipment and to secure a competent inspection of the goods before use. No services auctioned are to or will be performed by SCI Treasure Valley Chapter.

4. After bidding for an item concludes and the auctioneer designates a winning bidder, the designated winner (buyer) must immediately agree to a Buyer's Agreement. For buyers at the auction location, the buyer must sign the Buyer's Agreement and one copy will be given to the buyer. For online buyers, when the buyer clicks "I accept" after reading the Buyer's Agreement or makes payment, the buyer is deemed to agree to the Buyer's Agreement. For silent auctions, the Silent Auction Bid Sheet is considered the Buyer's Agreement to purchase the indicated item. All signatures on Buyer's Agreements, Silent Auction Bid Sheets and Silent Auction Sealed Bid Forms, and "I accept" or payment for online purchases, are legal and binding. SCI Treasure Valley Chapter will not recognize changes, additions or deletions to any auction description agreed to by the buyer and donor unless such changes are noted on the Buyer's Agreement and signed by the buyer and an authorized representative of the donor, or in the case of online buyers, noted in an electronic writing exchanged between the buyer and an authorized representative of the donor.

5. By making a purchase, the purchaser waives any claim for liability against SCI Treasure Valley Chapter or the donor of any property or service, and neither SCI Treasure Valley Chapter nor the donor is responsible for any personal injuries or damages to property that may result from the utilization of any property or services sold. If any action or claim is made against SCI Treasure Valley Chapter by an individual, entity, or state, local, federal, foreign or political body for any matter whatsoever arising from the use of the auctioned items, or any actions or parties conducting business with respect to the auctioned items, the donor and/or purchaser will pay SCI Treasure Valley Chapter’s attorneys’ fees and costs and will hold SCI harmless from any judgment thereon.

6. By making a purchase, the purchaser agrees that:

a. The auction and purchases made at the auction shall be governed in all respects, whether as to validity, construction, capacity, performance, or otherwise, by the laws of the State of Idaho, except as preempted by federal law and that venue for any and all actions, including litigation, mediation and/or arbitration, shall be in Ada County, Idaho.
b. Any dispute or action arising out of or relating to the Auction and purchases made at the Auction shall first be submitted to mediation before a mediator mutually agreed to by the Parties, with said mediation to be held in Ada County, Idaho. If mediation is unsuccessful, then such dispute or claim shall be submitted to final and binding arbitration in accordance with the rules of the American Arbitration Association or other appropriate standard relating to disputes arising out of contract, before one arbitrator, with said arbitration to be held in Ada County, Idaho.

7. If during a live auction, a final bid for an item is erroneously taken from two bidders, the bidding is closed to everyone else except those two bidders. The high bidder acknowledged by the auctioneer shall be the purchaser; the auctioneer shall have the sole and final discretion to determine the successful bidder in any auction. At each live auction, there will be pre-designated bid spotters in the audience, and it is the responsibility of the bidder to direct bids to the nearest spotter. The auctioneers and spotters will make every attempt to acknowledge all desired bids, but SCI Treasure Valley Chapter is not responsible for any missed bids or bids that fail to be executed.

8. Successful bidders may, during or immediately following the auction, present their copy of the Buyer’s Agreement to the Auction Payment Counter, where they may pay by cash, check or credit card. Checks should be made to SCI Treasure Valley Chapter and must be drawn on a U.S. bank and in U.S. dollars. Visa, MasterCard, American Express and Discover are accepted. Items purchased through an online auction will be shipped by the online shipping representative and fees are the responsibility of the purchaser.

9. All auction items purchased at the Saturday Night Auction must be paid for before the official close of the Saturday Night Auction. Arrangements for the removal of all items must be made before the close of the Saturday Night Auction. Any auction items that have not been paid for by the close of the Saturday Night Auction may be subject to a 10% surcharge, which will be added to the winning bid and this total will then become the purchase price. Any items not removed by the close of the SCI Treasure Valley Chapter Grand Hunter’s Banquet will be deposited with a third party shipper. Shipping arrangements and costs will be the responsibility of the buyer in every case. Any bidder/purchaser who leaves his/her purchases at the Convention does so at his/her own risk. SCI Treasure Valley Chapter is not responsible for any item not removed from the Auction venue by the winning bidder/purchaser.

10. If you are unable to attend the live auction in person and wish to place bids for live auction items, you may submit a bid online by establishing an account and providing payment information through our third party online auction representative. One of our representatives and/or a representative of onlinehuntingauctions.com will then try to purchase your items of choice at the lowest price but never for more than the top amount you indicate. To place an absentee bid online, you will need to provide in advance a pre-approved credit card or other method of payment, bank reference, item to bid on and maximum bidding price that is acceptable to SCI Treasure Valley Chapter. Bids submitted online, prior to a live auction, are absentee bids that must be executed on the bidders’ behalf by an SCI Treasure Valley Chapter representative or representative of onlinehuntingauctions.com, and recognized and accepted by an auctioneer during the live auction. Neither SCI Treasure Valley Chapter nor its employees or agents will be held responsible for bids that fail to be executed or accepted. When registered as an online bidder, you agree to the terms and conditions of the Auction Program and Online Bidding Rules & Regulations. Successful online bidders will be charged at the time of sale to the pre-approved credit card or other method of payment provided at registration. In the event payment is declined, payment will be due immediately and items will not be released for use until successful payment is made. All tangible items purchased online will be packed and shipped with a carrier chosen by SCI Treasure Valley Chapter. Firearms can be shipped to the Federal Firearms License Holder chosen by the successful bidder. The successful bidder must contact shipping carrier designated by the SCI Treasure Valley Chapter to arrange for packing, shipping and insurance. The successful bidder is solely responsible for costs of shipping, handling and insuring the item.

11. Silent auction items will be showcased at the silent auction location for open bidding to all in attendance. All onsite open bidding, legibly written (including name, bidding number and bid) will be accepted on bid sheets until the close of the silent auction. The highest bid from the bid sheets will be highlighted. The winning bid will be determined at the end of the bidding period. Closing times for the silent auction will be announced.

12. ALL SALES ARE FINAL. ALL TANGIBLE GOODS PURCHASED AT THE SCI TREASURE VALLEY CHAPTER ARE SUBJECT TO THE CURRENT STATE AND LOCAL SALES TAX RATES. THERE WILL BE NO EXCHANGES OR REFUNDS on items or services. Unless otherwise indicated, all auction items, services and hunts must be used within one year of the date of the purchase at auction. Dates and times for applicable items are to be arranged at the mutual convenience of the donor and winning bidder/purchaser. In reference to hunts or fishing trips, it is the purchaser’s responsibility to contact the hunt donor immediately and make all necessary arrangements for hunt or fishing dates and the application for any necessary paperwork for licenses and/or permits. Any disputes relating to the items or hunts shall be resolved solely between the donor and the purchaser.

13. IT IS THE PURCHASER’S RESPONSIBILITY TO CONTACT THE DONOR REGARDING ALL PURCHASED SERVICES OR HUNTS and to make all arrangements for hunt dates and the application of necessary paperwork for licenses and permits. SCI Treasure Valley Chapter is not, and will not act as, a conduit or go-between between the purchaser and donor.

14. Items may be removed from the Auction Distribution Area only by presenting a claim check, which is issued to the purchaser at the time of payment. Auction items may be picked up in the Auction Distribution Area following the auction. Shipping of purchased or raffle winnings can be arranged, after payment, by asking the on-site SCI Treasure Valley Chapter representative to hold the items for future shipping instructions. Purchaser of raffle winner has the responsibility of coordinating and paying for all packaging, handling and shipping services. SCI Treasure Valley Chapter representative shall be the local contact point for the stored items. Items not shipped within 30 days shall be subject to reasonable storage charges.

15. SCI Treasure Valley Chapter does not guarantee the satisfaction of the donor or the purchaser in any case. SCI Treasure Valley Chapter does not make implied or expressed warranties or representation of any kind, nor does SCI Treasure Valley Chapter deem to have made any representation or warranty of the description, genuineness, attribution, provenance or condition of any item. No statement in the SCI Treasure Valley Chapter publications, catalogs or brochures or in the bill of sale or invoice or elsewhere shall be deemed such a warranty, representation or assumption of liability by SCI Treasure Valley Chapter. Any written warranties with respect to the items purchased are those solely and expressly supplied by the manufacturer or donor of that item or hunt.

16. To protect our donors, SCI Treasure Valley Chapter reserves the right to withdraw any donation from the auction that does not receive a bid at the minimum bid amount specified by the donor. If the Banquet Committee Chairman and/or the Auctioneer determines that it is necessary or in SCI Treasure Valley Chapter’s best interest, the hunt may be offered to the last highest bidder at the donor’s stated minimum bid value before determining that a withdrawal is necessary. If the last highest bidder rejects the offer, the hunt may be considered a no sale and withdrawn and may be resold later. The Auctioneer shall have the sole and final discretion to determine the sale of a donated hunt.

17. Some hunts are subject to VAT and GST tax liabilities. Often these taxes are due and payable before a hunt can be taken. Other items may be subject to sales taxes. SCI Treasure Valley Chapter does not assume responsibility for these taxes or fees. Please verify amounts with donor and check with the local government where a hunt is to be taken to validate tax rates.

18. All firearm (excluding some types of muzzle loaders, pellet and BB firearms and bows) purchases made, or raffles won, during the SCI Treasure Valley's Hunter's Grand Banquet will be subject to the Brady Hundgun Violence Prevention Act of 1993. After the close of the Banquet all firearms purchased or won will be returned to Sportsman's Warehouse - Nampa, Idaho or RK Gunsmithing, Nampa Idaho where purchaser or raffle winner shall complete all required Federal Firearm Licensing (FFL) requirements. Should purchaser or raffle winner live out of state, or desires to have the firearm shipped to a more convenient location for completing FFL requirements and subsequently picking up the firearm, purchaser or raffle winner shall contact their local FFL dealer and direct them to contact either Sportsman's Warehouse or RK Gunsmithing, whichever is holding the firearm, so that the two licensed FFL's can exchange license information, ship and receive the firearm. All handling, shipping and FFL costs are the responsibility of the purchaser.

19. The terms and conditions set forth in the Auction Buyer Policy and the Auction Hunt Policy are hereby incorporated herein by reference.

The purchaser’s acceptance of the Buyer’s Agreement, online terms and conditions, or Silent Auction Bid Sheet signifies and guarantees that the purchaser has read and understands these Auction Program Rules and Regulations, the Auction Buyer Policy and the Auction Hunt Policy, and the purchaser accepts and agrees to completely abide by and be legally bound by all the terms, conditions, rules and regulations for the Auction Program.

SCI Treasure Valley Chapter – Auction Hunt Policy

SCI Treasure Valley Chapter offers donated hunts and items to its members at official SCI events through live auctions, silent auctions and the sale of raffle tickets for designated items. SCI Treasure Valley Chapter’s policy for hunts or items acquired by members or attendees at auction or through a raffle program is as follows:

1. SCI Treasure Valley Chapter offers hunts, art, jewelry, firearms and other tangible items for bid during live and silent auctions or for raffle. All items are transferred as is. All valuations if stated are provided by donors and all descriptions are based on information provided by third parties and SCI Treasure Valley Chapter shall in no event be held responsible for their accuracy. SCI Treasure Valley does not make implied or expressed warranties or representation of any kind, nor does SCI Treasure Valley Chapter deem to have made any representation or warranty of the description, genuineness, attribution, provenance or condition of any item. No statement in the SCI publications, catalogs or brochures or in the bill of sale or invoice or elsewhere shall be deemed such a warranty, representation or assumption of liability by SCI Treasure Valley Chapter. Any written warranties with respect to the items purchased are those solely and expressly supplied by the manufacturer or donor of that item or hunt. Although third parties sometimes provide appraisals with items such as jewelry, SCI Treasure Valley Chapter does not verify or warrant their accuracy or origin. Appraisals are the result of subjective valuations and estimates of value and quality can vary markedly between competent and reliable appraisers. The provision of an appraisal does not represent a guarantee of value. Furthermore any written or visual presentation done or offered by third parties does not necessarily reflect the opinion or attitude of SCI Treasure Valley Chapter.

2. After bidding for an item concludes and the auctioneer designates a winning bidder, the designated winner (buyer) must immediately agree to a Buyer's Agreement. For buyers at the auction location, the buyer must sign the Buyer's Agreement and one copy will be given to the buyer. For online buyers, when the buyer clicks "I accept" after reading the Buyer's Agreement, or pays for the item, the buyer is deemed to agree to the Buyer's Agreement. For silent auctions, the Silent Auction Bid Sheet is considered the Buyer's Agreement to purchase the indicated item. All signatures on Buyer's Agreements, Silent Auction Bid Sheets, and "I accept" or payment for online purchases, are legal and binding. SCI Treasure Valley Chapter will not recognize changes, additions or deletions to any auction description agreed to by the buyer and donor unless such changes are noted on the Buyer's Agreement and signed by the buyer and an authorized representative of the donor, or in the case of online buyers, noted in an electronic writing exchanged between the buyer and an authorized representative of the donor.

3. All auctions are final and there will be no exchanges or refunds on items or hunts. SCI Treasure Valley Chapter does not guarantee the satisfaction of the donor or the purchaser in any case. In reference to hunt donations, it is the purchaser’s responsibility to contact the hunt donor immediately and make all necessary arrangements for hunt dates and the application for any necessary paperwork for licenses and /or permits. Any disputes relating to the items or hunts shall be resolved solely between the donor and the purchaser. Failure to make necessary arrangements may constitute forfeiture.

4. If a purchaser fails to pay for any item prior to the close of the Banquet, SCI Treasure Valley Chapter reserves the right to pursue all legal remedies available to it. SCI may undertake internal actions, which could result in sanctions including, but not limited to, suspension of purchaser’s membership or expulsion from SCI, and/or SCI Treasure Valley Chapter.

5. Although SCI encourages donors to list all extra and ancillary expenses not included in donated hunt, travel, service and other item, the list of expenses in auction item descriptions should not be considered exhaustive or definitive and SCI Treasure Valley Chapter will not be held responsible for their completeness or accuracy. The amounts of additional expenses listed in auction item descriptions are approximations and are subject to change without notice. Bidders should contact relevant donors before bidding for additional and updated information about expenses one can expect to incur in taking a hunt or trip or in using a service or item.

6. All tangible items may be subject to local sales tax if you are an Idaho resident.

7. All of the terms and conditions set forth in the Auction Hunt Policy and the Auction Program and Online Bidding Rules & Regulations are applicable to members and attendees purchasing items at auction or through raffle and such terms and conditions are incorporated herein by reference.

DISCLAIMERS OF WARRANTIES AND LIABILITY

General – Any hunts, trips, goods or services purchased by buyer at auction are provided “AS IS” without warranty of any kind, either expressed or implied, including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. SCI Treasure Valley Chapter makes no warranties about any Donor’s accuracy, competency or reliability, or of the buyer’s satisfaction with his/her purchase. SCI Treasure Valley Chapter acceptance of donor’s gift or donation does not imply endorsement of the donor or the donated hunt, trip, goods or services.

In no event shall SCI Treasure Valley Chapter, its directors, officers, agents, employees, or representatives be liable for any direct, indirect, incidental, special, exemplary, or consequential damages however caused and on any theory of liability, whether in contract, strict liability, or tort (including negligence or otherwise) arising in any way or form out of the Buyer’s purchase of trips, hunts, goods, services or anything else purchased by Buyer at auction.

Hunts & Fishing Trips– Although SCI Treasure Valley Chapter has used its reasonable efforts to ensure the quality of donated hunts and fishing trips, it has no control over the operation of the donor and cannot and does not guarantee that the hunt or fishing trip will be to the Buyer’s satisfaction. The Buyer understands and agrees that it is his/her responsibility to make all arrangements for hunt or fishing trip dates, including travel and completion and filing of all necessary documents, including applications for licenses and permits. SCI Treasure Valley Chapter cannot guarantee or warrant that a trophy animal or any animal will be taken during a hunt or fishing trip. Some hunts are subject to VAT and GST liabilities, which sometimes are due and payable before the hunt can be taken. Buyer understands and agrees that SCI Treasure Valley Chapter is not responsible for these fees and that it is Buyer’s responsibility to pay these fees unless other arrangements are made with donor.

Goods - All goods covered by this invoice have been donated to or obtained by SCI Treasure Valley Chapter from third parties. The Buyer acknowledges that the goods have not been inspected by SCI Treasure Valley Chapter and that Buyer is advised, in the case of firearms, knives, bows, bullets, or other sporting and/or hunting equipment, to secure a competent inspection and test of the goods before use. The goods covered by this invoice are sold AS IS. Any written warranties relating to the goods are SOLELY those of the manufacturer or provider.

Services - All services covered by this invoice have been donated to or obtained by SCI Treasure Valley Chapter from third parties, and are to be furnished by such third parties. No such services are to be or will be performed by SCI Treasure Valley Chapter. SCI Treasure Valley Chapter has no control over the operation of the donor and cannot and does not guarantee the delivery or quality of any such services and it is not liable for any loss or damage arising from or relating to the provision or non-provision of such services. Buyer acknowledges and agrees that in the event services purchased are outside of the United States, SCI Treasure Valley Chapter shall not be responsible or liable for any political unrest or instability that may occur outside the United States, nor shall SCI Treasure Valley Chapter be held accountable for any injuries or damages.

No Refund Policy – This purchase is non-refundable. In no event shall Buyer seek reimbursement from SCI Treasure Valley Chapter and Buyer acknowledges and agrees that SCI is not liable to refund the purchase price or any portion thereof.

Governing Law, Jurisdiction and Venue – This Agreement, its construction, performance and enforcement shall be governed by the laws of the State of Idaho without regard to any conflicts of law provisions. For all claims or disputes in which SCI Treasure Valley Chapter is named as a party arising under or with respect to this Agreement or any item purchased at auction, Buyer agrees that the exclusive jurisdiction and venue for such disputes shall be in the Idaho Superior Court, Ada County or the United States District Court for the District of Idaho, Boise Division. Buyer waives any objection or defense (including, without limitation any defense of inconvenient forum) that Buyer may now or hereafter have to the venue of any such action or proceeding in such courts. If legal action is required and SCI Treasure Valley Chapter prevails, SCI Treasure Valley Chapter shall be entitled to recover its attorney fees and costs.

Auction Program Policies – Buyer agrees that he/she is bound by the Auction Program Policies published in SCI Treasure Valley Chapter Auction publications and that he/she has read the above Disclaimers of Warranties and Liabilities and the Auction Buyer Policy and agrees to all such terms and conditions.
- All sales are final. Refunds will not be issued on hunts or trips bought at auction. Transfers may be available through an agreement negotiated between the outfitter and the buyer.
- Successful bidders must contact the Donor (Outfitter) directly as soon as possible to reserve space for your trip. Unless otherwise stated, all trips require advanced reservations and buyer may be required to join an existing trip. Outfitter reserves the right to cancel or make other arrangements at any time, should existing trip fail to materialize. Some restrictions may apply.
- A 6% Idaho Sales Tax will be added to the final bid price except services.
- SCI Treasure Valley Chapter reserves the right to alter, delete or modify any of the items described in this catalog. A list of those modified items and their final descriptions will be available at the auction. Pictures shown are the Outfitter’s own whenever possible.