SCI Wisconsin Chapter– Auction Program Rules and Regulations:

SCI Wisconsin Chapter is a Section 501(c)(3), non-profit membership organization. Our members are
conservationists who hunt. Our mission is conservation of wildlife, education of the public, and advocacy
for hunting and hunter's rights. SCI Wisconsin Chapter appreciates the support of its donors and
members in helping to further its programs and goals. Auction revenue funds a great portion of SCI
Wisconsin Chapter's operating budget. The majority of the dollars raised goes to support SCI Wisconsin
Chapter's conservation and education programs and for protection of the hunter. The term “auction”
refers to silent auction, live auction and raffle. A person registered and bidding through the official SCI
Wisconsin Chapter’s online auction will be considered to be registered and present for the auction.
Items donated to SCI Wisconsin Chapter and amounts paid to SCI Wisconsin Chapter as part of the
auction do not qualify as charitable deductions. SCI Wisconsin Chapter is not a qualified charitable
organization.
These Auction Program and Online Bidding Rules and Regulations apply to auctions and raffles
conducted for the benefit of SCI Wisconsin Chapter Any exceptions to these Auction Program and Online
Bidding Rules & Regulations must be reviewed and accepted by Show Management and, if necessary,
the SCI Wisconsin Chapter’s Banquet Committee.
SCI Wisconsin Chapter will restrict or refuse access to corporations, companies, members or individuals,
to SCI Wisconsin Chapter convention goods or services (i.e. booth space(s) at future conventions,
convention registration(s), access to auction purchases, etc.), if those corporations, companies,
members or individuals have an outstanding balance due or past due to SCI Wisconsin Chapter for any
reason. For the purposes of this policy, balances due would include, but are not limited to, balances due
from advertising agreements, prior exhibit agreements (booth rentals), and all prior auction purchases
and commitments to the foundation. Other reasons for restricted access may apply, at SCI Wisconsin
Chapter’s sole discretion.
AUCTION BIDDING PROCEDURES AND CONDITIONS OF SALE
1. You or your representative (designated individual must have written, notarized authorization by
you stating maximum bidding price for each of the items of interest) must be registered and present
during the auction to be eligible to bid. A person who bids on behalf of another person or group will be
ultimately held responsible for payment in its entirety. SCI Wisconsin Chapter shall have the right to
prohibit individuals who have an outstanding balance due or past due to SCI Wisconsin Chapter or for
any reason from participation in auctions.
2. All items auctioned are sold “as is.” SCI Wisconsin Chapter assumes no responsibility for the
validity of the descriptions, authenticity, or condition of any item donated for auction. SCI Wisconsin
Chapter makes no warranty or guarantee, express or implied regarding any property or service sold at
auction including, but not limited to, any warranty of fitness for a particular purpose or merchantability.
Values listed are as stated by donors and are not warranted by SCI Wisconsin Chapter for tax or any
other purpose.
3. All items auctioned (whether goods or services) have been acquired or obtained by SCI
Wisconsin Chapter from third parties. The purchaser acknowledges that the items have not been
inspected by SCI Wisconsin Chapter and that the purchaser is advised, in the case of firearms, knives,
bows, bullets or other hunting equipment, to secure a competent inspection and test of the goods
before use. No services auctioned are to or will be performed by SCI Wisconsin Chapter.
4. After bidding for an item concludes and the auctioneer designates a winning bidder, the
designated winner (buyer) must immediately agree to a Buyer's Agreement. For buyers at the auction
location, the buyer must sign the Buyer's Agreement and one copy will be given to the buyer. For online
buyers, when the buyer clicks "I accept" after reading the Buyer's Agreement or makes payment, the
buyer is deemed to agree to the Buyer's Agreement. For silent auctions, the Silent Auction Bid Sheet is
considered the Buyer's Agreement to purchase the indicated item. All signatures on Buyer's
Agreements, Silent Auction Bid Sheets and Silent Auction Sealed Bid Forms, and "I accept" or payment
for online purchases, are legal and binding. SCI Wisconsin Chapter will not recognize changes, additions
or deletions to any auction description agreed to by the buyer and donor unless such changes are noted
on the Buyer's Agreement and signed by the buyer and an authorized representative of the donor, or in
the case of online buyers, noted in an electronic writing exchanged between the buyer and an
authorized representative of the donor.
5. By making a purchase, the purchaser waives any claim for liability against SCI Wisconsin Chapter
or the donor of any property or service, and neither SCI Wisconsin Chapter nor the donor is responsible
for any personal injuries or damages to property that may result from the utilization of any property or
services sold. If any action or claim is made against SCI Wisconsin Chapter by an individual, entity, or
state, local, federal, foreign or political body for any matter whatsoever arising from the use of the
auctioned items, or any actions or parties conducting business with respect to the auctioned items, the
donor and/or purchaser will pay SCI Wisconsin Chapter’s attorneys’ fees and costs and will hold SCI
harmless from any judgment thereon.
6. By making a purchase, the purchaser agrees that:
a. The auction and purchases made at the auction shall be governed in all respects, whether as to
validity, construction, capacity, performance, or otherwise, by the laws of the State of Wisconsin, except
as preempted by federal law and that venue for any and all actions, including litigation, mediation
and/or arbitration, shall be in Ozaukee County, Wisconsin.
b. Any dispute or action arising out of or relating to the Auction and purchases made at the
Auction shall first be submitted to mediation before a mediator mutually agreed to by the Parties, with
said mediation to be held in Ozaukee County, Wisconsin. If mediation is unsuccessful, then such dispute
or claim shall be submitted to final and binding arbitration in accordance with the rules of the American
Arbitration Association or other appropriate standard relating to disputes arising out of contract, before
one arbitrator, with said arbitration to be held in Ozaukee County, Wisconsin.
7. If during a live auction, a final bid for an item is erroneously taken from two bidders, the bidding
is closed to everyone else except those two bidders. The high bidder acknowledged by the auctioneer
shall be the purchaser; the auctioneer shall have the sole and final discretion to determine the
successful bidder in any auction. At each live auction, there will be pre-designated bid spotters in the
audience, and it is the responsibility of the bidder to direct bids to the nearest spotter. The auctioneers
and spotters will make every attempt to acknowledge all desired bids, but SCI Wisconsin Chapter is not
responsible for any missed bids or bids that fail to be executed.
8. Successful bidders may, during or immediately following the auction, present their copy of the
Buyer’s Agreement to the Auction Payment Counter, where they may pay by cash, check or credit card.
Checks should be made to SCI Wisconsin Chapter and must be drawn on a U.S. bank and in U.S. dollars.
Visa, MasterCard, American Express and Discover are accepted. Items purchased through an online
auction will be shipped by the online shipping representative and fees are the responsibility of the
purchaser.
9. All auction items purchased at the Saturday Night Auction must be paid for before the official
close of the Saturday Night Auction. Arrangements for the removal of all items must be made before the
close of the Saturday Night Auction. Any auction items that have not been paid for by the close of the
Saturday Night Auction may be subject to a 10% surcharge, which will be added to the winning bid and
this total will then become the purchase price. Any items not removed by the close of the convention
will be deposited with a third party shipper. Shipping arrangements and costs will be the responsibility
of the buyer in every case. Any bidder/purchaser who leaves his/her purchases at the Convention does
so at his/her own risk. SCI Wisconsin Chapter is not responsible for any item not removed from the
Auction venue by the winning bidder/purchaser.
10. If you are unable to attend one or more live auction in person and wish to place bids for live
auction items, you may submit a bid online by establishing an account and providing payment
information through our third party online auction representative. One of our representatives and/or a
representative of onlinehuntingauctions.com will then try to purchase your items of choice at the lowest
price but never for more than the top amount you indicate. To place an absentee bid online, you will
need to provide in advance a pre-approved credit card or other method of payment, bank reference,
item to bid on and maximum bidding price that is acceptable to SCI Wisconsin Chapter. Bids submitted
online, prior to a live auction, are absentee bids that must be executed on the bidders’ behalf by an SCI
Wisconsin Chapter representative or representative of onlinehuntingauctions.com, and recognized and
accepted by an auctioneer during the live auction. Neither SCI Wisconsin Chapter nor its employees or
agents will be held responsible for bids that fail to be executed or accepted. When registered as an
online bidder, you agree to the terms and conditions of these Auction Program and Online Bidding Rules
& Regulations. Successful online bidders will be charged at the time of sale to the pre-approved credit
card or other method of payment provided at registration. In the event payment is declined, payment
will be due immediately and items will not be released for use until successful payment is made. All
tangible items purchased online will be shipped with a carrier chosen by SCI Wisconsin Chapter. All
firearms will be shipped to the Federal Firearms License Holder chosen by the successful bidder. The
successful bidder must contact shipping carrier to arrange shipment. The successful bidder is solely
responsible for costs of shipping, handling and insuring the item.
11. Silent auction items will be showcased at the silent auction location for open bidding to all in
attendance. All onsite open bidding, legibly written (including name, membership number and bid) will
be accepted on bid sheets until the close of the silent auction. Online bidding will be closed 10 minutes
prior to the close of each silent auction. The highest bid from the bid sheets or online bidders will be
highlighted. The winning bid will be determined at the end of the bidding period, approximately 5:45PM
PST. The highest bid is determined from a combination of open written bids on the onsite bid sheets and
the available online bids for each item. If the online bid is higher than the last open onsite bid on the
written bid sheet, that becomes the winning bid. If the onsite bid is higher than the last open online bid,
that becomes the winning bid. If two bids are for the same amount, the winning bid is determined by
time of bid and discretion of the Banquet Committee, with preference towards onsite bidders.
12. ALL SALES ARE FINAL. THERE WILL BE NO EXCHANGES OR REFUNDS on items or services. Unless
otherwise indicated, all auction items, services and hunts must be used within one year of the date of
the purchase at auction. Dates and times for applicable items are to be arranged at the mutual
convenience of the donor and winning bidder/purchaser. In reference to hunts or fishing trips, it is the
purchaser’s responsibility to contact the hunt donor immediately and make all necessary arrangements
for hunt or fishing dates and the application for any necessary paperwork for licenses and/or permits.
Any disputes relating to the items or hunts shall be resolved solely between the donor and the
purchaser.
13. IT IS THE PURCHASER’S RESPONSIBILITY TO CONTACT THE DONOR REGARDING PURCHASED
ITEMS, SERVICES OR HUNTS and to make all arrangements for hunt dates and the application of
necessary of paperwork for licenses and permits. SCI Wisconsin Chapter is not, and will not act as, a
conduit or go-between between the purchaser and donor.
14. Items may be removed from the Auction Distribution Area only by presenting a claim check,
which is issued to the purchaser at the time of payment. Auction items may be picked up in the Auction
Distribution Area following each auction. On-site shipping will be available through a representative.
Fees will be quoted and will be the responsibility of the purchaser.
15. SCI Wisconsin Chapter does not guarantee the satisfaction of the donor or the purchaser in any
case. SCI Wisconsin Chapter does not make implied or expressed warranties or representation of any
kind, nor does SCI Wisconsin Chapter deem to have made any representation or warranty of the
description, genuineness, attribution, provenance or condition of any item. No statement in the SCI
Wisconsin Chapter publications, catalogs or brochures or in the bill of sale or invoice or elsewhere shall
be deemed such a warranty, representation or assumption of liability by SCI Wisconsin Chapter. Any
written warranties with respect to the items purchased are those solely and expressly supplied by the
manufacturer or donor of that item or hunt.
16. To protect our hunt donors, SCI Wisconsin Chapter reserves the right to withdraw any donated
hunt from the auction that does not receive a bid at the minimum bid amount specified by the donor. If
the Banquet Committee Chairman and/or the Auctioneer determines that it is necessary or in SCI
Wisconsin Chapter’s best interest, the hunt may be offered to the last highest bidder at the donor’s
stated minimum bid value before determining that a withdrawal is necessary. If the last highest bidder
rejects the offer, the hunt may be considered a no sale and withdrawn and may be resold later. All hunt
values are printed in the auction catalog and verified from donor price lists. The Auctioneer shall have
the sole and final discretion to determine the sale of a donated hunt.
17. Some hunts are subject to VAT and GST tax liabilities. Often these taxes are due and payable
before a hunt can be taken. Other items may be subject to sales taxes. SCI Wisconsin Chapter does not
assume responsibility for these taxes or fees. Please verify amounts with donor and check with the local
government where a hunt is to be taken to validate tax rates.
18. All firearm (excluding some types of muzzleloaders and bows) purchases made during the
convention will be subject to the Brady Handgun Violence Prevention Act of 1993. After the close of the
Convention, all firearms purchased at SCI Wisconsin Chapter auction or won in an SCI Wisconsin Chapter
raffle will be returned to the SCI Wisconsin Chapter headquarters in Mequon, WI and shipped to the
purchaser’s nearest federally licensed dealer. It will be necessary for the purchaser to provide the SCI
Wisconsin Chapter office with an original signed copy of the dealer’s or their own federal firearm license
(FFL) and a copy of the paid auction statement before shipment can be made. All shipping costs are the
responsibility of the purchaser.
20. The terms and conditions set forth in the Auction Buyer Policy and the Auction Hunt Policy are
hereby incorporated herein by reference.
The purchaser’s acceptance of the Buyer’s Agreement, online terms and conditions, Silent Auction Bid
Sheet, or Silent Auction Sealed Bid Form signifies and guarantees that the purchaser has read and
understands these Auction Program Rules and Regulations, the Auction Buyer Policy and the Auction
Hunt Policy, and the purchaser accepts and agrees to completely abide by and be legally bound by all
the terms, conditions, rules and regulations for the Auction Program.
SCI Wisconsin Chapter – Auction Hunt Policy
SCI Wisconsin Chapter offers donated hunts and items to its members at official SCI events through live
auctions, silent auctions and the sale of raffle tickets for designated items. SCI Wisconsin Chapter’s
policy for hunts or items acquired by members or attendees at auction or through a raffle program is as
follows:
1. SCI Wisconsin Chapter offers hunts, art, jewelry, firearms and other tangible items for bid during
live and silent auctions or for raffle. All items are transferred as is. All valuations are provided by donors
and all descriptions are based on information provided by third parties and SCI Wisconsin Chapter shall
in no event be held responsible for their accuracy. SCI Wisconsin Chapter does not make implied or
expressed warranties or representation of any kind, nor does SCI Wisconsin Chapter deem to have made
any representation or warranty of the description, genuineness, attribution, provenance or condition of
any item. No statement in the SCI publications, catalogs or brochures or in the bill of sale or invoice or
elsewhere shall be deemed such a warranty, representation or assumption of liability by SCI Wisconsin
Chapter. Any written warranties with respect to the items purchased are those solely and expressly
supplied by the manufacturer or donor of that item or hunt. Although third parties sometimes provide
appraisals with items such as jewelry, SCI Wisconsin Chapter does not verify or warrant their accuracy or
origin. Appraisals are the result of subjective valuations and estimates of value and quality can vary
markedly between competent and reliable appraisers. The provision of an appraisal does not represent
a guarantee of value. Furthermore any written or visual presentation done or offered by third parties
does not necessarily reflect the opinion or attitude of SCI.
2. After bidding for an item concludes and the auctioneer designates a winning bidder, the
designated winner (buyer) must immediately agree to a Buyer's Agreement. For buyers at the auction
location, the buyer must sign the Buyer's Agreement and one copy will be given to the buyer. For online
buyers, when the buyer clicks "I accept" after reading the Buyer's Agreement, or pays for the item, the
buyer is deemed to agree to the Buyer's Agreement. For silent auctions, the Silent Auction Bid Sheet is
considered the Buyer's Agreement to purchase the indicated item. All signatures on Buyer's
Agreements, Silent Auction Bid Sheets and Silent Auction Sealed Bid Forms, and "I accept" or payment
for online purchases, are legal and binding. SCI Wisconsin Chapter will not recognize changes, additions
or deletions to any auction description agreed to by the buyer and donor unless such changes are noted
on the Buyer's Agreement and signed by the buyer and an authorized representative of the donor, or in
the case of online buyers, noted in an electronic writing exchanged between the buyer and an
authorized representative of the donor.
3. All auctions are final and there will be no exchanges or refunds on items or hunts. SCI Wisconsin
Chapter does not guarantee the satisfaction of the donor or the purchaser in any case. In reference to
hunt donations, it is the purchaser’s responsibility to contact the hunt donor immediately and make all
necessary arrangements for hunt dates and the application for any necessary paperwork for licenses and
/or permits. Any disputes relating to the items or hunts shall be resolved solely between the donor and
the purchaser. Failure to make necessary arrangements may constitute forfeiture.
4. If a purchaser fails to pay for any item prior to the close of the Convention, SCI Wisconsin
Chapter reserves the right to pursue all legal remedies available to it. SCI may undertake internal
actions, which could result in sanctions including, but not limited to, suspension of purchaser’s
membership or expulsion from SCI or SCI Wisconsin Chapter.
5. Although SCI encourages donors to list all extra and ancillary expenses not included in donated
hunt, travel, service and other item, the list of expenses in auction item descriptions should not be
considered exhaustive or definitive and SCI Wisconsin Chapter will not be held responsible for their
completeness or accuracy. The amounts of additional expenses listed in auction item descriptions are
approximations and are subject to change without notice. Bidders should contact relevant donors
before bidding for additional and updated information about expenses one can expect to incur in taking
a hunt or trip or in using a service or item.
6. All tangible items may be subject to local sales tax if you are a Washington resident.
7. All of the terms and conditions set forth in the Auction Hunt Policy and the Auction Program and
Online Bidding Rules & Regulations are applicable to members and attendees purchasing items at
auction or through raffle and such terms and conditions are incorporated herein by reference.
DISCLAIMERS OF WARRANTIES AND LIABILITY
General – Any hunts, trips, goods or services purchased by buyer at auction are provided “AS IS” without
warranty of any kind, either expressed or implied, including, but not limited to, the implied warranties of
merchantability or fitness for a particular purpose. SCI Wisconsin Chapter makes no warranties about
any Donor’s accuracy, competency or reliability, or of the buyer’s satisfaction with his/her purchase. SCI
Wisconsin Chapter’s acceptance of donor’s gift or donation does not imply endorsement of the donor or
the donated hunt, trip, goods or services.
In no event shall SCI Wisconsin Chapter, its directors, officers, agents, employees, or representatives be
liable for any direct, indirect, incidental, special, exemplary, or consequential damages however caused
and on any theory of liability, whether in contract, strict liability, or tort (including negligence or
otherwise) arising in any way or form out of the Buyer’s purchase of trips, hunts, goods, services or
anything else purchased by Buyer at auction.
Hunts & Fishing Trips– Although SCI Wisconsin Chapter has used its reasonable efforts to ensure the
quality of donated hunts and fishing trips, it has no control over the operation of the donor and cannot
and does not guarantee that the hunt or fishing trip will be to the Buyer’s satisfaction. The Buyer
understands and agrees that it is his/her responsibility to make all arrangements for hunt or fishing trip
dates, including travel and completion and filing of all necessary documents, including applications for
licenses and permits. SCI Wisconsin Chapter cannot guarantee or warrant that a trophy animal or any
animal will be taken during a hunt or fishing trip. Some hunts are subject to VAT and GST liabilities,
which sometimes are due and payable before the hunt can be taken. Buyer understands and agrees that
SCI Wisconsin Chapter is not responsible for these fees and that it is Buyer’s responsibility to pay these
fees unless other arrangements are made with donor.
Goods - All goods covered by this invoice have been donated to or obtained by SCI Wisconsin Chapter
from third parties. The Buyer acknowledges that the goods have not been inspected by SCI Wisconsin
Chapter and that Buyer is advised, in the case of firearms, knives, bows, bullets, or other sporting and/or
hunting equipment, to secure a competent inspection and test of the goods before use. The goods
covered by this invoice are sold AS IS. Any written warranties relating to the goods are SOLELY those of
the manufacturer or provider.
Services - All services covered by this invoice have been donated to or obtained by SCI Wisconsin
Chapter from third parties, and are to be furnished by such third parties. No such services are to be or
will be performed by SCI Wisconsin Chapter. SCI Wisconsin Chapter has no control over the operation of
the donor and cannot and does not guarantee the delivery or quality of any such services and it is not
liable for any loss or damage arising from or relating to the provision or non-provision of such services.
Buyer acknowledges and agrees that in the event services purchased are outside of the United States,
SCI Wisconsin Chapter shall not be responsible or liable for any political unrest or instability that may
occur outside the United States, nor shall SCI Wisconsin Chapter be held accountable for any injuries or
damages.
No Refund Policy – This purchase is non-refundable. In no event shall Buyer seek reimbursement from
SCI Wisconsin Chapter and Buyer acknowledges and agrees that SCI is not liable to refund the purchase
price or any portion thereof.
Governing Law, Jurisdiction and Venue – This Agreement, its construction, performance and
enforcement shall be governed by the laws of the State of Wisconsin without regard to any conflicts of
law provisions. For all claims or disputes in which SCI Wisconsin Chapter is named as a party arising
under or with respect to this Agreement or any item purchased at auction, Buyer agrees that the
exclusive jurisdiction and venue for such disputes shall be in the Ozaukee Courthouse, Ozaukee County
or the United States District Court for the District of Wisconsin, Milwaukee Division. Buyer waives any
objection or defense (including, without limitation any defense of inconvenient forum) that Buyer may
now or hereafter have to the venue of any such action or proceeding in such courts. If legal action is
required and SCI Wisconsin Chapter prevails, SCI Wisconsin Chapter shall be entitled to recover its
attorney fees and costs.
Auction Program Policies – Buyer agrees that he/she is bound by the Auction Program Policies published
in SCI Wisconsin Chapter Auction publications and that he/she has read the above Disclaimers of
Warranties and Liabilities and the Auction Buyer Policy and agrees to all such terms and conditions.